Project Administrator

At Bernhard, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At Bernhard, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

The Project Administrator will provide support to the project staff by assisting the day-to-day operations of the project team and professionally represent your Bernhard team by understanding and acting by the company's core values, leading by example.

Specific responsibilities include:

• Ensure accurate employee time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies as well as timely submission to Payroll processor.
• Properly maintain and procure office supplies with manager approval
• Assist in new hire onboarding process and processing of IT hardware & permissions requests as necessary
• Electronic project file maintenance
• Assist team in invoice coding and approvals as requested
• Request and track subcontracts, change orders, purchase orders and sub insurance certificates
• Prepare and submit client billings and lien releases
• Gather and submit any client specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list and gather from other SI department's safety program, drug awareness program, MSDS sheets for jobsite)
• Assist with the development of project documentation- daily reports, 4 week look-ahead, labor forecast etc.
• Compile submittal, spec & O&M/start-up books as requested by project managers
• Review and distribute documents/correspondence to field personnel and other key parties as needed
• Effectively & accurately communicate relevant project information to project team
• Reconcile tool and rental equipment list (if applicable)
• Manage parking pass process (if applicable)
• Other administrative functions as requested

This position is Full-Time, Non-Exempt.

Required Education, Experience, and Qualifications

• High School diploma or GED equivalent.
• 3+ years of administrative experience
• Must be proficient in Microsoft Word, Excel and Outlook.
• Must be able to multi-task and possess excellent organizational, communication and interpersonal skills.
• Effective verbal and written communication skills.
• Detail oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Well versed in the industry and the Company's competitors.

Preferred Education, Experience, and Qualifications

• Construction administrator experience preferred.
• College-level coursework and/or two years' experience in construction management.
• Construction billing experience is preferred with AIA billing/Textura as ideal

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Climbing stairs.
• Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands and/or fingers.
• Quiet environment.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.