Office Manager

Bernhard's core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering, and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service ("EaaS") solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard's vision is to be the leading EaaS provider in North America through the delivery of excellent, high-value service and innovative solutions for our clients.

Responsibilities of Office Manager

The Office Manager is responsible for the general administration of successful office operations.

Specific Responsibilities of Office Manager

• Costing, billing, and collections of Services invoices.
• Maintains and provides cost, sales, and other benchmark snapshot reports to BUM and upper management.
• Maintains consistency in Office and Field Management processes throughout the Business Unit.
• Maintains and protects the company image and culture and coach others.
• Ensures employee morale and retention are kept at a high level.
• Follows up with customers prior to renewal of preventive maintenance agreements and completion of jobs to ensure total customer satisfaction (CARE = Customer Assurance Review Evaluation).
• Gathers, promotes, and distributes training opportunities to the office personnel.
• Monitors and approves spending (job costs/Paperless and G/L expenses under $500).
• Continues to develop software and technology tools (Vista).

This position is Full-Time, Non-Exempt, and reports to the Business Unit Manager.

Required Education, Experience, and Qualifications

Education and Experience:

• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company's competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Qualifications:

• Be well aware of office organization, business administration, accounting and accountancy knowledge, nature of business and business environment.
• Office managers should also be well trained in office systems and procedures, office machines and equipment and data processing methods.

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Climbing stairs.
• Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Quiet environment.

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.